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The Working Group on the LTVP and the Centre Block Rehabilitation
Minutes - LTVP - 14

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Meeting Minutes

Tuesday, October 29, 2024

A meeting of the Working Group on the Long Term Vision and Plan (LTVP) and the Centre Block Rehabilitation (the Working Group) was held in camera on Tuesday, October 29, 2024, at 7:17 p.m., in Room 025-B, West Block.

In the Chair: Chris d'Entremont, Deputy Speaker of the House of Commons

Present: The Honourables Steven MacKinnon and Ruby Sahota; Mr. Mark Gerretsen, Ms. Carol Hughes, Mr. Louis Plamondon and Mr. Martin Shields.

Also Present:

House of Commons: Stéphan Aubé, Chief Executive Administrator; Benoit Dicaire, Chief Information Officer; Susan Kulba, Director General and Chief Architect, Real Property; Lisa May, Senior Program Manager, Real Property Services; Sylvie Chiasson, Deputy Director, Real Property Programs; Darrell de Grandmont, Director, Centre Block Program; Darrin Neil, Senior Director, Facilities Management; Jeffrey LeBlanc, Deputy Clerk, Procedure, Procedural Services; and Greg MacCormack, Senior Advisor, Office of the Clerk and Secretariat.

Public Services and Procurement Canada: Jennifer Garrett, Assistant Deputy Minister (Acting); Jean-Francois Robert, Director General, Centre Block Program; Magda Hovjacky, Director General LTVP; and Greg MacMillan, Director General Portfolio and Investment

APPROVAL OF MEETING MINUTES

The Working Group approved the minutes from the previous meeting.


DISCUSSION: SPACE ON LEVEL 4 OF THE HALL OF HONOUR INFILL

On November 23, 2023, the BOIE requested that the Working Group reconsider the use and name of the dedicated shared space on level 4 of the Hall of Honour infill. The Working Group further discussed this topic and recommended that the proposed space be designed to accommodate Indigenous ceremonial activities such as smudging and the use of the qulliq and be recognized as such, and that an official name for the space be determined, closer to or upon completion of the Centre Block rehabilitation. This item will be presented to the BOIE on December 5, 2024, for endorsement.


PARKING UPDATE

Susan Kulba, Director General and Chief Architect, Real Property, presented revisions to the directive on parking in the proposed 2024 Update to the Long Term Vision and Plan (LTVP) and answered questions with Jennifer Garrett, Assistant Deputy Minister (Acting).

The Working Group instructed PSPC to include a minimum of 123 surface parking spaces at Centre Block within the parking direction in the final 2024 update to the LTVP.


CHAMBER DESIGN: LAYOUT AND FURNITURE APPROACH – REVALIDATION OF WORKING ASSUMPTIONS AND CAUCUS CONSULTATIONS

Susan Kulba, Director General and Chief Architect, Real Property, presented an overview of findings from caucus consultations of May/June 2024 with respect to the Working Group working assumptions and potential layouts. Taking the caucus feedback into consideration, the Working Group reviewed and prioritized the working assumptions as well as provided further input to design planning.

The Working Group agreed that options for the Chamber design and layout should incorporate two rows of heritage desks and chairs, consider strategies for gallery seating, account for the equality of Members, and allow flexibility to accommodate potential future changes to the operational needs of the House and/or the number of Members following future electoral boundary redistribution exercises.

It was also agreed that the House Administration would invite Working Group members to review the first mock-up of the Chamber seating arrangement design options, which includes the following:

- Typologies of seats and work surfaces to review spacing and circulation

- Seat accessibility

- Various potential arrangements


LTVP UPDATE – PLAN DOCUMENT

Magda Hovjacky, Director General LTVP, presented for endorsement the revised 2024 Update to the Long Term Vision and Plan and answered questions with Jennifer Garrett, Assistant Deputy Minister (Acting).

The Working Group endorsed the revised plan (with the proposed change on parking) and instructed the House Administration to distribute the full copy to Members for review before the Working Group makes their recommendation to the BOIE for approval.


PARLIAMENTARY OFFICE UNITS (POU): MODERNIZATION OF THE KIT OF PARTS

Susan Kulba, Director General and Chief Architect, Real Property, presented an overview of the modernization of the furniture kit of parts for POUs and a summary of feedback obtained through interviews with Working Group members.

The Working Group endorsed the House Administration to proceeding with the design development to develop options for a renewed furniture kit of parts for POUs, to develop mock-ups for testing and feedback, and to return to the Working Group for further consultations.


PARLIAMENTARY OFFICE UNITS (POU): INVENTORY, CONTINGENCY PLANNING

Susan Kulba, Director General and Chief Architect, Real Property, presented an overview of the POU densification project, the Confederation Building 9th floor renovation, and the POU contingency space strategy.

The Working Group instructed the House Administration to continue to work with PSPC to prioritize and accelerate the POU densification project and the Confederation Building 9th floor renovation project, and endorse the option to redistribute ministerial office allocation as required should contingency POUs be needed.


FORWARD AGENDAS

The Working Group agreed to schedule its next meeting on Friday, November 8, at 8:30 a.m.


At 8:47 p.m. the meeting was adjourned.