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SMIP Committee Meeting

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MINUTES OF PROCEEDINGS

Meeting No. 1

Thursday, December 5, 2002

The Special Committee on the Modernization and Improvement of the Procedures of the House of Commons met in camera at 8:30 a.m. this day, in Room 112-N, Centre Block, the Chair, Bob Kilger, presiding.

Members of the Committee present: The Hon. Don Boudria, Michel Gauthier, Monique Guay, Loyola Hearn, Stan Keyes, Bob Kilger, Dick Proctor, John Reynolds and Werner Schmidt.

Acting Member present: Rick Borotsik for Norman Doyle.

In attendance: From the House of Commons: Diane Diotte, Procedural Clerk. From the Library of Parliament: James Robertson, Analyst.

The Order of Reference from the House of Commons dated Thursday, November 28, 2002 was read as follows:

ORDERED, — That a special committee of the House be appointed to consider and to make recommendations on the modernization and improvement of the procedures of the House of Commons;

That the Members of the committee shall be the Deputy Speaker, the House Leaders and the Caucus Chairs of each of the officially recognized parties, provided that substitutions may be made from time to time, if required, in the manner provided for in Standing Order 114(2);

That, notwithstanding any Standing Order, the Chair of the committee shall be the Deputy Speaker and the Vice-Chairs shall be the Leader of the Government in the House of Commons and the House Leader of the Official Opposition;

That the committee shall have all of the powers granted to standing committees in Standing Order 108, as well as the power to travel inside and outside Canada;

That the committee shall not adopt any report without the unanimous agreement of all the Members of the committee;

That the committee may make recommendations for changes to relevant statutes and, if it does so, such recommendations shall be deemed to have been made pursuant to an Order adopted pursuant to Standing Order 68(4); and

That the committee shall present its final report no later than Wednesday, April 30, 2003.

The Committee met for the purpose of organisation.

 

It was agreed, -That the Committee will not meet unless every party has one representative present.

It was agreed, -That the Committee meets in camera, unless it decides otherwise.

It was agreed, -That the Committee authorize the Chair, from time to time, as the need arises, to take, in conjunction with the Clerk of the Committee, the appropriate measures to provide meals for the Committee for working purposes, and that the cost of these meals be charged to the budget of the Committee.

It was agreed, -That the Committee retain the services of one or more Research Officers from the Library of Parliament, as needed, to assist the Committee in its work, at the discretion of the Chair.

It was agreed, - That each party be allowed to have 2 staff persons present at the meetings.

It was agreed, -That the Clerk of the Committee be authorized to distribute documents prepared specifically for the Committee in both official languages.

It was agreed, -That the Clerk of the Committee be authorized to distribute reference documents originating in other jurisdictions in the language of origin.

It was agreed, - That the transcript of all in camera meetings be kept in the committee clerk's office for consultation and, that all those transcripts be destroyed at the end of the study.

It was agreed, -That the Committee travel to London, England and Canberra, Australia in relation to its study, at dates to be determined in consultation with the host jurisdictions.

It was agreed, - That the Committee shall have all the powers granted to standing committees in Standing Order 108, as well as the power to travel inside and outside Canada and that, when the Committee deems it necessary, the required staff accompany the committee or members of the Committee, at the discretion of the Committee.

It was agreed, - That the Committee adopt its proposed budget in the amount of $ 388,596.74 and that the Chair present the said budget to the Board of Internal Economy for approval.

At 8:55 a.m., the Committee adjourned to the call of the Chair.

Marc Bosc


Acting Clerk of the Committee